How to Set Up a Meeting
Don’t
worry if you’ve never set up a meeting before with your Members of
Congress. Anyone can do it. Here’s how.
Step #1: Find Out the Names of the
Schedulers for Your Members of Congress
Click here and then type in your zip
code to pull up contact information for your Members of Congress. Then click on “Info” and then “Staff Members”
to find out the name of the scheduler for your Representative. Repeat the process for your Senators if you
are setting up meetings with them as well.
Note: Sometimes schedulers are called appointment secretaries.
Step #2: Find Out Who Else from
Your Congressional District Will Be Joining You
After you
sign up to volunteer to set up a meeting with your Representative and/or
Senators, we will send you contact information for other constituents who would
like to join you in these meetings.
Step #3: Fax a Constituent Meeting
Request to the Schedulers
From the
same link that you used to pull up contact information for your Members of
Congress, you can get their fax number.
Be sure to fax it to the attention of the scheduler in their
FAX TEMPLATE
[DATE]
[NAME OF
SCHEDULER], Scheduler
Office of
[REPRESENTATIVE OR SENATOR X]
[OFFICE
NUMBER]
Dear [MR.
or MS. LAST NAME OF SCHEDULER],
I am a
constituent of [REPRESENTATIVE OR SENATOR X] who is coming to
Our
delegation of constituents would like to request a meeting with [REPRESENTATIVE
OR SENATOR X] and/or the appropriate staff people to discuss the following
issues:
Our
delegation also would like to leave behind some talking points on immigration,
hate crimes, and racial profiling legislation if the Judiciary Legislative
Assistant is not available to sit in on the meeting.
I expect
to be joined in this meeting by other constituents of [REPRESENTATIVE OR SENATOR
X]. I will forward their names to you before the meeting date.
I will
call your office next week to
follow-up and schedule an appointment with [REPRESENTATIVE OR SENATOR X] or the
appropriate staff person. In the
meantime, please do not hesitate to contact me if I can provide any additional
information.
Sincerely
yours,
[ADD FULL
CONTACT INFORMATION HERE]
Step #4: Follow Up with the
Scheduler
After
sending in your constituent meeting request fax, call the office to confirm
that they received it. If they did, wait
at least one week for the scheduler to contact you. If you haven’t heard back from the scheduler
after that time, call the scheduler to politely inquire about the status of
your request. Please note that it is
likely that you’ll need some patience for this process. Schedulers have many scheduling requests to
juggle and some Members of Congress don’t like to fill their schedules very far
in advance.
Step #5: Tell Us When Your Meeting
Is
After
you’ve scheduled your meeting/s, please let us know right away so that we can
post it on the on-line schedule. Send
the details to congress@endtheoccupation.org
or call 202-332-0994.